4 Free Project Planning Templates For Better Management

Are you concerned about your resource tracking and management? Do you want to complete your project within the set time frame? Or do you need to make sure that you stay within your budget? If you answered yes to all the questions, then this is for you.

In this blog, we will discuss all that you need to know about a project planning template. We will also provide you with a free project plan template that you can use for your next project.

What is Project Planning?

Project planning is the process of determining what needs to be done, when, who will do it, and how it will be done. A project planning template is a document that contains all the necessary information about a project. It includes the project’s objectives, scope, schedules, risks, and more. 

What is a Project Management Plan?

It is a set of documents that details the project’s value proposition and how to execute it while taking into account resources and communication tools, risks that may occur, a protocol for handling them associated with stakeholders, and what needs to be delivered for completion.

All project management plans begin with planning, no matter the size or scope. It includes comprehending the project, investigating all aspects of it, evaluating your team’s skill sets, and more.


Project Planning Template: Defined

A project planning template helps simplify the process of creating a project plan. Like the project planning process diagram, it provides a structure for the plan and can be used as a guide when adding details. A well-designed template can also help team members better understand the project and their roles in it.

How to Create a Project Planning Template?

When creating a project template, the most important thing to remember is to tailor it to your specific needs. Here are some tips on how to use a project planning template:

Identify your project’s objective

Your project planning template should identify the project’s primary objective, as this would be used to create milestones and track progress against it. The goals should be SMART: Specific, Measurable, Attainable, Relevant, and Time-bound.

Define the scope

The scope defines the inclusions in the project and what you will execute. It includes identifying the deliverables, which are the tangible outputs of the project. It helps prevent scope creep, which occurs when stakeholders try to make changes to the project scope without the team’s approval. 

Create a schedule

Establishing deadlines and milestones for each project phase will help ensure it stays on track. Using planning tools will help visualize the schedule and dependencies between tasks.

Assign roles and responsibilities

It includes identifying who will be responsible for each task and ensuring everyone has the necessary skills and knowledge to complete their assigned tasks.

List down potential risks

Risks are part of any project, and they can potentially cause problems or delays during the course of the project. Identifying risks early on can help you develop mitigation strategies so that they can be avoided altogether or minimized if they do occur.

Monitor milestones

Your project planning template should also identify milestones, which are key events that must be achieved for the project to succeed. You can use the milestones to track progress and ensure the project is on schedule.

Project plan objectives

Why Should You Use a Project Planning Template? 

  • It helps you understand the tasks and activities involved in planning a project.
  • Keep track of your progress and show where you are in the project planning process.
  • It helps identify potential risks and issues that might arise during the project.
  • It serves as a reminder to complete all the necessary steps in the project planning process.
  • You can use it as a training tool for new members of your team who need to learn about the project planning process.
  • You can use it as a reference point for future projects. 
  • It allows you to communicate the project plan to stakeholders and other members of the team.
  • It helps you stay organized and on track while working on a complex project.
  • It saves you time and money in the long run.

Examples of Project Plan

There are many project planning templates to choose from, but you should always use one that fits your project and objectives. You can create your template or find project planning examples online. 

Here are some examples of project planning templates:

Infographic template

This type of planning template uses various colors to organize tasks for every week. It’s a creative way to display project planning steps and tasks. Usually, horizontal timeline layouts are preferred because they’re effortless to slip into a presentation.

Simple project plan template

If all you require is a broad overview of key milestones and tasks, use a basic project plan template. It serves as a straightforward roadmap for your team members to reference so that they stay on task and organized.

Product marketing plan template

Product marketing managers play an integral role in any company. They conduct market research, develop messaging and positioning, and monitor stocks and logistics, so products are ready to ship.

Instead of reinventing the template for every launch, they’re running, a product marketing launch template helps create an efficient and effective launch system.

Sprint planning template

Sprint planning helps Agile teams prioritize work and decide who can take on specific projects. Sprint planning, daily standups, and sprint retrospectives are part of the larger scrum framework.

A sprint planning template provides a structure for you to get all the work done while leaving time for your team to move quickly and efficiently.

For a downloadable and editable project plan template, click here

Using a project planning template is one thing but utilizing it correctly is another story. A project planning template is only as good as the user. The template should be adapted to the project at hand rather than the other way around.

Utilizing a project planning template efficiently can save you time, money, and energy. It’s also an effective method of communication with your project team and stakeholders while monitoring the progression of the project.

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