Categories: Passing PMP

PMP Project Management Plan

In the process “Project Management Plan” formal definition is….
“A formal, approved document that defines how the project is managed, executed and controlled. It may be a summary or detailed and may be composed of one or more subsidary management plans and other planning documents”
The key things to note about the project management plan is….
  1. It is a formal document which will get approved by senior management/project sponsor/project manager. This differs per organization structure
  2. It is a single document made up of the other separate plans. It is best to think of the other management plans as chapters in the overall plan. It is not essential for a project to have every single subsidiary plan it depends on the project.
  3. The project management plan defines how the project is managed, executed and controlled. It is the go to document for guidance on how to undertake tasks within the project.
  4. The project management plan is created in the integration process group as it interacts with all of the other knowledge areas gathering the other project plans. The subsidiary plans are created within their own knowledge areas for example the communications project plan is created communications knowledge area.

Components of the PMP® Project Management Plan

Change Management Plan Configuration Management Plan Scope Management Plan Requirements Management Plan Schedule Management Plan Cost Management Plan Quality Management Plan Process Improvement Plan Human Resource Plan Staffing Management Plan Communications Management Plan Risk Management Plan Procurement Management Plan Stakeholder Management Plan Scope Baseline Cost Baseline Schedule Baseline Firstly the only two plans that are created in “Develop Project Management Plan” process is the change management plan and configuration management plan. The rest of the plans are created in other knowledge areas processes.

Change Management Plan

Process Group: Planning Knowledge Area: Integration Process Created In: Develop Project Management Purpose: The Change Management Plan documents how changes will be monitored and controlled. Why It Is Important: The change management plan oversees  how any change to the “process” should be done. Back to Top Index

Configuration Management Plan

Process Group: Planning Knowledge Area: Integration Process Created In: Develop Project Management Purpose: The A Configuration Management plan documents how configuration management will be performed. It defines those items that are configurable, those that require formal change control, and the process for controlling changes to such items. Why It Is Important: The configuration management oversees how any change to the “product” should be done. The configuration Management plan would include….
  • Version Control
  • Baseline and release information
  • Audits & Review
  • Documented Process
  • Build, Integrate and Deploy Scripts

Scope Management Plan

Process Group: Planning Knowledge Area: Scope Management Process Created In: Plan Scope Management Purpose: The Scope Management Plan describes how the scope documents will be prepared and how the remaining scope processes will be carried out. Why It Is Important: Has a significant impact on project since requirements are primary means of understanding and managing stakeholder expectations. Back to Top Index

Requirements Management Plan

Process Group: Planning Knowledge Area: Scope Management Process Created In: Plan Scope Management Purpose: The Requirements Management Plan defines what activities the team will perform in order to gather and manage the project requirements. Why It Is Important: It defines how the requirements will be managed but not the requirements themselves. It covers….
  • How requirements will be gathered
  • How decisions will be made
  • How changes to requirements are handled
  • How requirements will be documented.
Back to Top Index

Schedule Management Plan

Process Group: Planning Knowledge Area: Time Management Process Created In: Plan Time Management Purpose: The Schedule Management Plan defines how the other process within time knowledge area will be carried out. It describes how to deal with changes to the schedule. Why It Is Important: By properly defining the processes up front, it will create a plan against which results can be compared and controlled.
  • Defines how schedule will be defined
  • How it will be measured
  • How often team track progress
  • What happens if it doesn’t follow the plan
  • How progress will be reported
Back to Top Index

Cost Management Plan

Process Group: Planning Knowledge Area: Cost Management Process Created In: Plan Cost Management Purpose: The Cost Management Plan is created so you know how to create a budget and manage it. Why It Is Important: Will have a plan in case you run out of money. It also describes the units, precision, accuracy and thresholds and performance will be measured. Back to Top Index

Quality Management Plan

Process Group: Planning Knowledge Area: Quality Management Process Created In: Plan Quality Management Purpose: The Quality Management Plan is where the team identifies what quality specifications are for this project and how they will be met. Why It Is Important: Deals with problems when deliverables doesn’t match customers standards. Back to Top Index

Process Improvement Plan

Process Group: Planning Knowledge Area: Quality Management Process Created In: Plan Quality Management Purpose: The Process Improvement Management Plan is created to tell you how quality activities/processes will be streamlined and improved. Why It Is Important: Help improve project management processes so current and future project can be run smoother. Back to Top Index

Human Resource Plan

Process Group: Planning Knowledge Area: Human Resources Management Process Created In: Plan HR Management Purpose: The Human Resources Management Plan is created to deal with changes in staff and help identify issues with staff. Why It Is Important: Consists of 3 components….
  1. Roles & Responsibilities
  2. Organization Chart (Histogram which shows resource usage time for given period)
  3. Staffing Management Plan (see below)
Back to Top Index

Staffing Management Plan

Process Group: Planning Knowledge Area: Human Resources Management Process Created In: Plan HR Management Purpose: The Staffing Management Plan describes when and how human resource requirements will be met. Staffing Management Plan can be updated because of promotions, retirements, illness, performance issues and changing workloads. Why It Is Important: Details how project will be staffed it will include….
  • Staff acquisition – internal or external or contract, same location or different, Cost etc
  • Timetable – Resource histogram is prepared, bars beyond the maximum available hours identify need for resource leveling strategy.
  • Release criteria – Morale is improved if transitions are already planned.
  • Training Needs
  • Recognition and rewards
  • Compliance – With Government regulations
  • Safety
Back to Top Index

Communications Management Plan

Process Group: Planning Knowledge Area: Communications Management Process Created In: Plan Communications Management Purpose: The Communications Management Plan is created to define how and when stakeholders will be communicated with. Why It Is Important: Lists how you are expecting to communicate with stakeholders. It defines the following….
  • Who should receive communications
  • What communications they should receive
  • Who should send the communications
  • How the communications will be sent
  • How often they will be sent
  • Definitions of terms used
Back to Top Index

Risk Management Plan

Process Group: Planning Knowledge Area: Risk Management Process Created In: Plan Risk Management Purpose: The Risk Management Plan is created to so you know how to approach certain risks using activities with the Risk knowledge area in correct sequence. Why It Is Important: The risk management plan is a roadmap for the other 5 processes but it also includes the following…
  • Defines level of risk tolerable
  • How risks will be managed
  • Responsibility for risks
  • Amount of time/cost allocated to risk activities
  • How risk findings will be communicated
  • Categorization of risks using the Risk Breakdown Structure (RBS) which breaks down the categories of risks not the actual risks.
Back to Top Index

Procurement Management Plan

Process Group: Planning Knowledge Area: Procurement Management Process Created In: Plan Procurement Management Purpose: The Procurement Management Plan defines the sequence of activities while conducting procurements . Why It Is Important: Created to focus on dealings with vendors during the project which include…
  • How a seller will be selected
  • Types of contracts to be used
  • How risks will be managed
  • How sellers will be managed
  • How sellers performance will be measured
Back to Top Index

Stakeholder Management Plan

Process Group: Planning Knowledge Area: Stakeholder Management Process Created In: Plan Stakeholder Management Purpose: The Stakeholder Management Plan is created to define how team will relate to stakeholders and the roles of each of stakeholder in the project. Why It Is Important: Helps manage stakeholders expectations, defining how team engages with them and how to deal with issues. *Stakeholder Management Plan usually not shared with all stakeholders. Back to Top Index

Scope Baseline

Process Group: Planning Knowledge Area: Scope Management Process Created In: Create WBS Purpose: The Scope Baseline is made up of….
  1. Project Scope Statement
  2. WBS
  3. WBS Dictionary
Baselines include the original plan and all approved changes. Why It Is Important: The Scope Baseline is used to determine if the project is completing the correct work outlined Back to Top Index

Cost Baseline

Process Group: Planning Knowledge Area: Cost Management Process Created In: Determine Budget Purpose: The Cost Baseline is the approved version of time-phased project budget excluding any management reserves. It is developed as a summation of the approved budgets for the different schedule activities. Why It Is Important: It helps keep track of costs down to the activity level by comparing actual results versus expected. The below chart demonstrates the various components of the project budget and cost baseline. Activity cost estimates and contingency reserves are aggregated into their associated work package costs estimates. The summation of work package cost estimates and the work package contingency reserve makes up the control accounts. The summation of the control accounts make up the cost baseline. Back to Top Index

Schedule Baseline

Process Group: Planning Knowledge Area: Time Management Process Created In: Develop Schedule Purpose: The Schedule Baseline is the approved version of the project schedule that can only be changed through formal change control procedures. it is used to compare expected versus actual schedule to keep track of timing of project. Why It Is Important: It is used to ensure a project stays on track and helps the project manager identify if project vis ahead or behind schedule. Back to Top Index

Recommended PMP Study Blog Posts

I would also recommend reading the following articles if you are studying for the PMP exam How to Avoid PMP Audit Case Study Review of the Best PMP Course on Udemy 2020 PMP Estimation Formulas for Project Management The 7 Deadly Types of PMP Questions
Shane Drumm

Shane is an Agile Project Manager who specialises in digital web projects. He has worked with numerous distributed teams in Asia, Europe, US and Australia. In his spare time, enjoy travelling, cycling, digital start-up ventures and hustling to help other business owners with their digital presence. Find out more about Shane on shanedrumm.com and please reach out and connect with Shane on LinkedIn.

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