Avoid Failing PMP with our Cheat sheet
Categories: Agile Development

Agile Skills & Knowledge

While studying for the PMI-ACP® exam I kept a list of knowledge and skills associated with Agile project management. I used this list to as a studying resource to help me pass the exam and become efficient in Agile skills and knowledge.

Agile Skills

Active Listening

  • Listening skills are Critical.
  • Agile constant communications
  • Key Steps to Active Listening: Listen, Understand, Validate, Act

Assessing Stakeholder Values

  • Ensuring business objectives are met
  • Priorities
  • Must Haves


  • No idea a bad idea
  • Private Contributions
  • Round Robin

Building Empowered Teams

  • Ability to make decisions
  • Self organizing and self directed

Team Coachnig

  • Individuals (Empowered/Happy)
  • Team (Team is performing) – Team activities, planning, retros etc


  • Essential for Agile
  • Communicate, Communicate, Communicate


  • Iteration Review
  • Spikes
  • Prototypes
  • Demos

Incremental Delivery

  • Delivery Early
  • Deliver Often
  • Deliver Value

Knowledge Sharing

  • Product Owner to Team
  • SME (Subject Matter Expert) to Team
  • Business to Team
  • Team to Business
  • Team to Team

Leadership Tools & Techniques

  • Soft Skills Negotiation
  • PMI® Code of Ethics


  • Business Prioritization
  • Risk Prioritization
  • Team Prioritization
  • Compliance

Problem Solving Strategies, Tools & Techniques

  1. Identify Real Problem
  2. Gather Facts
  3. Investigate Alternatives (Brainstorming)
  4. Determine Solution
  5. Implement Solution

*Remember Spikes

Project Quality Standards for Agile Projects

  • Fit Agile to Project Org Needs
  • Follow Standards & Measure Results (Lights & Nimble)
  • Apply Process Improvements
  • Quality should be automatic (Doing all essentials in processes)

Stakeholder Management

  • Executive Management
  • Business Owner
  • Product Owner
  • SMEs (Subject Matter Expert)
  • Rest of Organization

Team Motivation

  • Training (Coding etc)
  • Support (Coaching, Mentor)
  • Full Participation (Introverts, Extroverts)
  • Information Radiators

Team Budget & Cost Estimation

  • Need to provide information same as traditional project
  • Only difference target time and budget
  • Releases vs Milestones
  • Duration x Team Size x Cost = Budget

Value Based Decomposition Prioritization

Customer Prioritization

  • Must Have
  • Should Have
  • Could Have

Customer Decomposition: Feature -> Epic -> Stories

Building High Performance Teams

  • Shared Vision
  • Realistic Goals
  • Empowered
  • Supported

Business Case Development

  • Same as “Traditional” work!
  • Goals/Visions
  • Benefits
  • Cost Schedule
  • Risks

Co-location (Geographic Proximity)/Distributed Teams

Ideal Situation

  • Team Space
  • Conversations
  • Information Radiators

Distributed Mode

  • Electronic Tools (JIRA, Web Meetings etc)
  • Work Harder

Continuous Process Improvement

  • Daily Stand-ups
  • Iteration Retrospectives
  • Plan/Do/Act/Check – Deming

Elements of a Project Charter for an Agile Project

10-15 Pages Document, Elaboration of the business case!

Project Vision

Get 1 Insight Every Monday
  • Goals
  • Purpose
  • Approach
  • Approval

Facilitation Methods

Running Meetings & Workshops

  • Agenda – Publish and adhere to it
  • Attendees – Right people and only the right people
  • Timely – Start on time and finish on time
  • Meeting Minutes

Participatory Decision Models

  • Input Based – Shared Collaboration
  • Voting System
  • Fist of 5 (5 fingers yes, 4 maybe, 0 no)

Process Analysis Techniques

  • Process Tailoring
  • Systems Thinking


“To think own self be true” – Shakespeare

  • Introverts can manage
  • Find a way to do the job that is comfortable
  • Map actions to team members style

Value Based Analysis

Benefit vs Cost

Agile Contracting Methods

Per Diem (Time & Materials) – Flexible and Adaptable vs Lack of predictability

Fixed Price could be # number of cycles and fixed number of team size

Agile Project Accounting Principles

  • Burdened (Every expense per employee, office material space etc) vs Un-Burdened
  • Cost = #Iterations x Team Size x Rate
  • Cost/Story Point
  • Iteration burn rate

Applying New Agile Practices

  • Agile is Agile
  • Agile Management
  • Agile Development

Organization Compliance

  • Project Compliance
  • Business Compliance
  • Organizational Compliance

Control Limits for Agile Projects

  • Quality Process
  • Upper/Lower Control Limits
  • Run of 7 defects

Failure Modes and Alternatives

  • Human Mistakes
  • Process Mistakes
  • Too Cautious Approach
  • Inconsistency
  • Adhoc Solutions

Globalization, Culture & Team Diversity

  • Respect Differences
  • Seed Teams (Colocated for small period of time and then distribute again)

Agile Games

  • Estimating Games
  • Backlog Grooming (Tree Pruning) – Go through backlog and check stories to ensure they are ready to be added and organize
  • Story Time – Identify stories that need more work
  • Risk Parties
  • Plan the future

Principles of System Thinking

Complex – Adaptive – Chaos

Regulatory Compliance

  • Must have requirements
  • Complete early to ensure completion

Variations in Agile Methods and Approaches

  • Combine Methods
    • Scrum with Kanban
    • Kanban with Pair Programming/Test Driven Development (TDD)

Vendor Management

  • Contract for Agile Delivery
  • Definition of Done

If there are other Agile skills you would like to see added to this just leave a comment below and we will add them in due course.

Shane Drumm

Shane is an Agile Project Manager who specialises in digital web projects. He has worked with numerous distributed teams in Asia, Europe, US and Australia. In his spare time, enjoy travelling, cycling, digital start-up ventures and hustling to help other business owners with their digital presence. Find out more about Shane on shanedrumm.com and please reach out and connect with Shane on LinkedIn.


Recent Posts

The 9 Interpersonal Secret Skills to become a Ninja Project Manager

One of the most important skills and competencies a project manager can have is interpersonal… Read More

5 days ago

The Projectless Manager – Book from DIstributed Project Managers

I originally wrote this article on virtual portfolio planing for the newly published book called… Read More

3 weeks ago

Fishbone Diagram for Virtual Group Brainstorming

Virtual brainstorming is hard. It relies on people working together in sync. The team needs… Read More

3 weeks ago

Darth Vader’s Guide to Virtual Icebreakers for Introverts

Before we discuss icebreakers for introverts you need to remember introverts don't like participating in… Read More

1 month ago

Agile Quarterly Planning with Distributed Teams

Remote Quarterly Planning with 3 Timezones & 9 Squads...sounds fun right? During COVID my company… Read More

1 month ago

How to Facilitate a Virtual Silent Meeting Today

Silent Meetings are my go-to technique for facilitating Zoom meetings remotely. First started by Jezz… Read More

2 months ago